Description of Duties

• Provides support of a highly complex and responsible nature to Company President

• Performs advanced, diverse, and confidential duties that may be administrative in nature or project based

• Interfaces with high level internal and external contacts requiring considerable discretion and initiative

• Researches background material and collects data for reports, speeches, and correspondence

• Updates and distributes highly confidential product planning report

• May carry out assignments relating to civic or committee activities involving fund raising, membership drives, board meetings and social functions of senior management

• Screens, routes, and/or independently handles a significant number of phone calls and e-mails

• Manages executive’s schedule including travel, speaking engagements, trade events

• Prepares expense reporting and speech materials including PowerPoint presentations

• Prepares and maintains Action Memos

• Organizes all details of several offsite workshops each year

Summary of Requirements

• Eight years related experience

• Broad and comprehensive experience, including a thorough knowledge of the organization, including policies and practices

• Detailed knowledge of organizational operations, procedures, and personnel

• Excellent PC skills including Windows, Word, and Excel

• High level expertise with PowerPoint

• Ability to relay information with tact and diplomacy

• Bilingual in Japanese/English preferred

Education

• Vocational certification as an executive secretary, or equivalent